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We are hiring: Development Assistant

Development Assistant – full time with comprehensive benefits package

Friends of Casco Bay, has worked for over 30 years to improve and protect the environmental health of Casco Bay. We are a member-based organization and seek a Development Assistant to help sustain that membership. This is an opportunity to join our dedicated team through an entry-level position. Training will be provided. 

About Friends of Casco Bay

Friends of Casco Bay works to improve and protect the health of Casco Bay, an Estuary of National Significance, located in the Gulf of Maine. Our science program monitors the health of the Bay and tracks changing conditions. We use our Research Vessel Joseph E. Payne, to collect data, to investigate concerns, and as an educational platform. The data inform what actions we take and  how we engage the community in our stewardship efforts. 

As part of the Gulf of Maine, Casco Bay is warming more quickly than almost all other marine waters in the world and is changing in response to excess greenhouse gas emissions from human activities. We play a leading role in our region to reduce pollution, encourage stewardship, and address the causes and consequences of climate change to Casco Bay. Our work is guided by science, the regulatory environment, common decency, and passion for protecting our coastal waters.  

We are home to the Casco BAYKEEPER®, our lead advocate who acts as the eyes, ears, and voice of Casco Bay. We are one of the seven founding members of WATERKEEPER® Alliance, a network that includes more than 300 independent organizations working to protect waters around the world. Thanks to our efforts, industrial pollution has decreased, municipalities are working to reduce sewage and stormwater pollution, and the Bay has been designated a No Discharge Area, making it one of the most protected water bodies in the country. 

A Board of 15 Directors oversees the work of Friends of Casco Bay. More than 2,500 households and donors support our organization. More than 500 volunteers assist us in our efforts. We are known as an exceptional place to work, with dedicated, cohesive, long-time staff. We currently have seven full-time employees. We balance our ability to leverage collaborative efforts, funds, and volunteers, with the capacity and capabilities of staff — a talented team, each passionate about our mission.

We work to improve and protect the health of this special place for everyone. We are committed to creating a culture and practices that integrate diversity, equity, and inclusion into our work.

The Job of the Development Assistant

The Development Assistant job is a full-time, professional position with benefits, requiring 40 hours per week with occasional nights and weekends for special events and deadlines. Friends of Casco Bay maintains careful stewardship of our donors and volunteers, and the Development Assistant plays a key role in recording our relationships with these supporters, helping keep track of our organizational memory. 

Responsibilities of the Development Assistant may include:

  • Processing donation by entering data, creating deposit reports, and sending acknowledgement letters
  • Coordinating our monthly membership renewal mailings
  • Collating donor updates
  • Overseeing projects for volunteers helping with development tasks, including providing materials, direction, and support
  • Helping to layout our bi-yearly newsletter
  • Helping to plan, prepare for and execute fundraising events, including: annual film festival, donor “thank you” event, and house parties
  • Participating in weekly staff meetings and, as appropriate, monthly board meetings

The Development Assistant’s primary responsibilities are to keep Friends of Casco Bay’s constituent management database up-to-date, process payments and donor acknowledgement letters, and coordinate regular fundraising mailings and emails. The Development Assistant works closely with the Communications and Development Director to cultivate and renew donors and supporters to ensure that Friends of Casco Bay has the funds needed to carry out our mission. In addition, the Development Assistant works with other staff to plan and host events (online and in-person). The Development Assistant reports to the Communications and Development Director and the Executive Director. 

All staff members help with event setup and clean up, as well as greeting visitors, answering the phone, responding to public inquiries in a timely manner, and providing other organizational support as needed. 

The Development Assistant must possess: donor/customer relations, proven ability to complete detail-oriented projects; strong computer skills including word processing and database entry. Friends of Casco Bay will train our new hire to use our database and other apps and software necessary to carry out the Development Assistant role. 

Salary and benefits:

The salary range is $37,400 to $41,600 a year ($18 to $20 an hour), commensurate with experience, with an excellent benefits package, including paid vacation time, state and federal holidays, health and dental insurance (employer pays 75% and contributes to a health savings account), paid sick days, life insurance, and retirement plan, including a 4% employer match. 

Location and public health expectations

Friends of Casco Bay is located in South Portland, Maine, in the greater Portland region. The Greater Portland area offers a vibrant cultural scene and easy access to the state’s many recreational opportunities. 100% of our staff are vaccinated against COVID-19 and we expect our newest employee to be, too. 

Start date

As soon as possible upon job offer.

Application Instructions

Email a cover letter and resume as a single PDF document to keeper [at] cascobay [dot] org.

Applications will be considered on a rolling basis. The first round of applications will be reviewed at the beginning of December. Screenings and interviews will be conducted initially by phone and online; finalists will be interviewed in person as CDC guidelines allow. No phone calls please.

About Casco Bay

Casco Bay encompasses 14 coastal communities, including two of Maine’s largest cities, Portland and South Portland, and two of Maine’s newest towns, Long Island and Chebeague Island. Casco Bay is both a working waterfront—a port of call for cruise ships, oil tankers, and container ships—and a scenic postcard of historic forts, stalwart lighthouses, secluded anchorages, and many islands.

We are home to the Casco Baykeeper

Baykeeping is our mission put into practice: acting to improve and protect the environmental health of Casco Bay. Our Baykeeping Program exists to advocate for solutions to environmental challenges facing the Bay.

30 Years of Friends of Casco Bay

This timeline highlights our biggest victories as well as some of the most significant moments of Friends of Casco Bay’s history over the past three decades.